![]() ![]() You want to ensure that all attendees can see and hear the leader and their presentation. Will there be a facilitator or moderator? If someone is leading your workshop, discussion or presentation, it’s important to consider where this person will stand.Banquet-style seating is ideal for group discussions, especially if attendees need to move between tables. Is group interaction an essential part of the meeting? Certain setups, such as the U-shape or auditorium style, do not work well for group interaction.For example, classroom and auditorium styles are optimal for larger groups, whereas boardroom and hollow squares are appropriate for 20-30 people. How many attendees can you expect? Certain conference room layouts are better suited for different-sized groups.Here are some significant points to consider: You don’t want attendees to feel crowded, but you also don’t want them shouting across the room to hear each other. It’s important to consider the size and scope of your meeting. ![]() You want to ensure that every attendee can see and hear each other as well as the presenter (if there is one), and that the room is equipped with the right audio-visual equipment.īelow is our Ultimate Conference Room Setup Guide to help you through the process so that you can optimize your space to provide the best meeting possible. But what should you consider creating a great space? Will attendees face the front of the room – or each other? And how will the seating be arranged? Does your technology work well with the room design?Īll of these questions are extremely important as you consider conference room setup strategies – since the layout can make or break a meeting. But have you considered the setup of your conference room? A well designed space can be efficient and enjoyable yet a poorly designed space creates a meeting worth leaving. Who loves meetings at work? Anybody? Sure, we know that meetings aren’t fun, but they are important! When you schedule a meeting, you think about the details: content, agenda, attendees and desired outcomes.
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